Planning guide
Give the supplier the exhibition name, booth identifier, proposed message and the organiser contact who can answer display questions. Ask for a review of the actual venue and product before committing to a format.
Find the organiser instructions that apply to your booth and identify the contact who can explain them. Tell the supplier which parts you have confirmed and which are still questions. Keep the event name and booth identifier together on the brief.
Write the business or product name exactly as you want it shown. Describe the view from the visitor aisle and send a labelled booth sketch if you have one. Arizona Balloon Company describes an advertising blimp as a helium-filled display held by a tether; ask the supplier to review the specific proposed model.
The venue shipping instructions may identify a receiving point different from the booth. Give the receiving details and the person responsible for accepting the item. Ask the organiser and supplier what information they need to review the proposed display and schedule.
Product reference checked November 8, 2026. Arizona Balloon Company product guidance. For site information, see our pricing page.
Interactive inquiry planner
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Ask the supplier and organiser to review the actual booth, venue requirements and product proposal.
Gather the venue information and ask the supplier which measurements are needed before selecting a model.
Identify the booth, public approach, proposed display area and any known dimensions. Label estimates.
Use the organiser’s confirmed receiving instructions and include the booth identifier as a separate reference.
Name the person who can approve artwork and keep the dated proof with the exhibitor record.
It prepares a note for review. Ask the supplier to confirm the scope, availability and timing.
Send the location, dates and details you want the supplier to confirm.